Conference Registration Software
e-RegisterNow offers an affordable set of conference registration tools which will do a great job of managing your online conference. Success at your conference depends on having the right software and tools to reach and communicate with your delegates. e-RegisterNow has the technology tools to take your conference registration website up a notch. We understand how important your conference is to maintaining your customers, and inspiring new customers to join you.
Online Conference Software
Our conference registration system contains 4 components:
- the HTML forms – asks delegates the registration questions and handles payment
- a CRM, i.e. a database for managing current and past registration – Registration Tools & Reports
- a Portal for allowing your delegates to make changes – Editing Ability for Registrants
- integration API tools – software tools for passing information to other systems
Conference Registration Form Tools
The registration tools below produce dynamic HTML pages which look and feel like your website. These pages however are packed with “features” which can make delegate registration fast and easy.
- Special pricing for multiple delegates from the same company
- Early bird pricing
- Coupons, promotion codes for unique conference pricing
- HTML looking email confirmations with PDF attachments
- Pay a deposit, then the balance before the conference begins
- Custom web pages that morph into the look and feel of your host website
- Custom and Standard reports, (e.g. enrolment, attendance, ad hoc)
- Reports downloadable to Excel
- Email blasting to last year’s delegates
- Badges (compatible with Avery badges; or much fancier with Badge Studio)
- High Speed Change editor for cancelling or switching to new registrations
- Add/Edit/Change Registration form questions
- Member / non-Member pricing
- On-Site Cashier Software
- includes a CRM, i.e. a database for marketing and customer management
- registration forms operate in ENGLISH and one other language, e.g. FRENCH or SPANISH
Registration Database and Backend
The CRM provided continually adds delegate data automatically from the registration forms being submitted. Thus, over time,a database of former and present delegates exists. This database can also accept data being imported into it from Excel. The for office administrators to register groups of people. This allows for same company discounting.
A conference registration system must be able to recognized members from non-members. Members are expecting certain privileges like better pricing and other deals. Most organizations already have software for maintaining their membership and are not interested in maintaining two systems. e-RegisterNow offers several tools for identifying members.
API – Interfacing with Other Systems
Maintaining other systems is essential. The e-RegisterNow software provides several tools for passing information to and from other systems.
- Accounting Software – a GL trial balance exists within e-RegisterNow which contains a trial balance of revenue accounts. This GL report can be used to post to the company’s GL software on a regular basis. The idea is to leave the details
Conference Support Partners
Conference registration is multi-faceted and involves several specialized additional services. e-RegisterNow has chosen to specialize in the registration tools arena and works collaboratively with these close partners that specialize in other essential conference components:
- lead retrieval ( Qleads )
- badges ( Badge Studio )
- computer equipment rental ( MCR Rentals )
- email marketing ( Mail Chimp )
The partnership over the years has allow data to flow freely between e-RegisterNow and these partners. The model also allows the event planners to substitute other partners into the mix if desired. That said, e-RegisterNow strongly recommends these partners.
Event Planner Program
Ask about our special package for event planners. This package allows an event planner to service their own clients with the e-RegisterNow service.
Read about the pros and cons about using e-RegisterNow for your conference: conference registration management