{"id":226,"date":"2016-03-18T14:20:02","date_gmt":"2016-03-18T18:20:02","guid":{"rendered":"http:\/\/www.e-registernow.com\/support\/?p=226"},"modified":"2019-08-19T12:34:55","modified_gmt":"2019-08-19T16:34:55","slug":"registration-and-enrollment","status":"publish","type":"post","link":"https:\/\/e-registernow.com\/support\/registration-and-enrollment\/","title":{"rendered":"Registration and Enrollment"},"content":{"rendered":"

\"\"<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Registration Period<\/span><\/strong><\/td>\nSet the date that controls when an event opens to the public and allows registration to begin and when it closes. Note that the dates are inclusive so the date set will open\/close as soon as it hits midnight of that day.<\/span><\/span><\/td>\n<\/tr>\n
Registration Form<\/span><\/strong><\/td>\nLink the registration form that this event will use. Multiple events can share the same form, or use a unique form that asks specific questions. Note that if two or more events with different forms are selected on step 1 by the registrant, the system will merge the registration forms together and ask all the questions on all the registration forms.<\/span><\/span><\/td>\n<\/tr>\n
Event Enrollment<\/b><\/span><\/span><\/td>\nClicking here allows the ability to link two or more specific names to combine their enrollment. Create a unique “Linked Event Group Name” and enter it in all events that needed to be linked. Once linked, enter a “Group Max Enrollment” amount that controls the maximum amount of registrants that can enroll across all events. Now as people register for every linked events the “Group Total” will increase until the “Group Max” is reached. This will label all events as “sold out” and prevent registration, even if the event’s individual maximum enrollment has not been reached yet.<\/span><\/span><\/td>\n<\/tr>\n
Enrollment Units<\/span><\/strong><\/td>\nEnrollment units tell the system how to measure all the registrants and how to display the enrollment report:<\/span><\/span><\/p>\n
    \n
  • Registrations – (Default + Recommended) The system will link all registrants as one registration. Used for almost all registration processes.<\/span><\/span><\/li>\n
  • Registrants – Separates out each registrant on the same Registration.<\/span><\/span><\/li>\n
  • Reference Number – Only counts the reference number, no matter how many events or registrants have registered.<\/span><\/span><\/li>\n
  • e-tickets (depreciated) – Used for e-tickets that are selected from step 2 custom question (e.g. adult_quantity). Used by older merchants and should only be used if coupons are needed for volume discounts.<\/span><\/span><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Starting Enrollment<\/b><\/span><\/span><\/td>\nReserve a few spots within an event by starting the enrollment at any number below the maximum<\/span><\/span><\/td>\n<\/tr>\n
Confirmed Current Enrollment<\/b><\/span><\/span><\/td>\nShows the amount of registrants there are in this event that have confirmed payment or placed a deposit. “View Report” leads to a more detailed enrollment report of this event.<\/span><\/span><\/td>\n<\/tr>\n
Enrollments in Progress<\/b><\/span><\/span><\/td>\nShows the current number of registrants in the process of signing up for this event. Each registrant has 10 minutes to move onto the next page of the registration process to restart the timer. After 10 minutes of inactivity, the user will be timed out and the spot will be open to the public again. <\/span><\/span><\/td>\n<\/tr>\n
Total \/ Maximum Enrollment<\/b><\/span><\/span><\/td>\nSet the total amount of registrants are allowed to be registered for this event. The number can be changed at any time to re-open a full event or close an event. Once the maximum has been reached a sold out icon will appear on Step 1.<\/span><\/span><\/td>\n<\/tr>\n
Maximum Enrollment per Transaction<\/b><\/span><\/span><\/td>\nSet the number of times the user is allowed to register for this event per transaction. Can be used to prevent one registrant from purchasing too many spots on one transaction.<\/span><\/span><\/td>\n<\/tr>\n
Waiting List<\/span><\/strong><\/td>\nWaiting List allows your registrants to sign up and be placed onto a waiting list for a sold out event or program, in order to be notified when an event\u2019s availability changes. For more information use the links: Using Waiting List<\/a> and Waiting List Feature<\/a>.<\/span><\/span><\/td>\n<\/tr>\n
Event Termination Condition<\/span><\/strong><\/td>\nSet a condition that removes an event from a registration mid-step when the condition is met. A custom question must be created within this event’s registration form and the condition must be provided in the field. For example, donate_amount <= 0.00. This checks to see if the amount donated is less or equal to 0. If it is , then this event will be removed and not show up on the review or receipt since there is no need to keep track of empty donations. <\/span><\/span><\/td>\n<\/tr>\n
Event Password(s)<\/span><\/strong><\/td>\nIf this field is blank, there will be NO event password or set of passcodes defined for entry into Step 2. All password(s)\/passcode(s) entries are case-insensitive. Passwords are used to allow only qualifying registrants with a passcode the opportunity to register for a particular event. A morph file can be defined for the password entry page. Enter the name of the morph file into Edit > Preferences > Template Filenames >Event Password Page. It is recommended that passwords either contain only small or capital letters or only numbers to distinguish between “i” and “l” or “0” and “O”.
\nThere are 4 modes under which the event password system operates:<\/span><\/span><\/p>\n
    \n
  • Mode 1<\/strong> – provide a secret event password without spaces. (e.g. kryptonite) <\/span><\/span><\/li>\n
  • Mode 2<\/strong> – provide a list of allowed event passwords separated by tildes. (e.g. kryptonite~superman~krypton)<\/span><\/span><\/li>\n
  • Mode 3<\/strong> – ANYTHING<\/strong><\/em> is a special keyword which causes the password text box to appear, but allows entry regardless of what the registrant types in for a password.<\/span><\/span><\/li>\n
  • Mode 4<\/strong> – EPASSCODES<\/em><\/strong> is a special keyword which causes the password text box to appear, and allows entry for those pass-codes which have predefined in an SQL table called, EPASSCODES. Interware staff member will have to pre-populate these codes. The passwords are used the second the registrant gets past the password page. Meaning that once the registrant is through, they cannot hit back and have to complete the transaction. If their card is declined, they will need to be issued a new epasscode if theirs only had one use. You can use Edit > View Event Passcodes > to see what codes are available, what codes have been used and a reference number that links to either a completed or failed transaction. Suggested method is to, create an Excel spreadsheet with 3 columns, EPASSCODE, MAXUSES, NUMUSES where
    \nEPASSCODE – is the code e.g. SUPERMAN
    \nMAXUSES – is the number of times this code may be used to enter Step 2
    \nNUMUSES – is the number of times the code has already been used.Example Excel Sheet, passcodes.txt
    \nSUPERMAN     5     0
    \nBATMAN      1     0
    \nTo load the excel sheet into the M-account:
    \nuse M#
    \nload data infile ‘c:\\\\passcodes.txt’ into table EPASSCODES fields terminated by ‘\\t’<\/span><\/span><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Enabled Reserve Seating<\/span><\/strong><\/td>\nTurns Reserve Seating on or off.<\/span><\/span><\/td>\n<\/tr>\n
Package Deal <\/span><\/strong>Identifier<\/b><\/span><\/span><\/td>\nUsed to bound events with a specific seating plan. Two or more events can sell seats for the same show, and this ensures that the same seat is not sold twice. <\/span><\/span><\/td>\n<\/tr>\n
Seat Section<\/span><\/strong><\/td>\nCan restrict this event to sell seats only in the section provided.<\/span><\/span><\/td>\n<\/tr>\n
Resource Package Definition<\/span><\/strong><\/td>\nUsed by e-RegisterNow staff to link outside URL(s) or media to a specific event.<\/span><\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"

Registration Period Set the date that controls when an event opens to the public and allows registration to begin and when it closes. Note that the dates are inclusive so the date set will open\/close as soon as it hits midnight of that day. Registration Form Link the registration form that this event will use. […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[4],"tags":[141,257,256,258,140,6,138,55,139],"class_list":{"0":"post-226","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-events","7":"tag-enable-reserved-seating","8":"tag-epasscode","9":"tag-epasscodes","10":"tag-event-password","11":"tag-maximum-enrollment","12":"tag-registration-form","13":"tag-registration-period","14":"tag-registration-process","15":"tag-starting-enrollment","16":"entry","17":"has-post-thumbnail"},"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p7kUZg-3E","jetpack_sharing_enabled":true,"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/posts\/226","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/comments?post=226"}],"version-history":[{"count":16,"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/posts\/226\/revisions"}],"predecessor-version":[{"id":1288,"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/posts\/226\/revisions\/1288"}],"wp:attachment":[{"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/media?parent=226"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/categories?post=226"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/e-registernow.com\/support\/wp-json\/wp\/v2\/tags?post=226"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}