The first time you use the attendance sheets feature, you will have to define the default settings. This means that you will have to decide which information collected on the registration form should appear on the attendance sheet. Each event may also have its own custom attendance sheet, but the default settings must still be defined.
- Go to Reports > Registrant Reports > Attendance Sheets
- Click on
- You may have to maximize your browser window to view the default setting screen properly.
- The data to enter is broken down into the columns that will appear on the attendance sheet:
Column Number This field is for your information only and cannot be edited. It represents the column order number. Column Headings (Optional) Enter the heading that will appear above the data. Note that up to four different types of data may be displayed in each column. In this example, the email address of the registrant will be displayed below the registrant’s name. Column Data Select any of the data from the drop down menu. All fields (including custom questions) from any registration forms are listed. Some fields, such as the registrant’s name, have several display options. - If you would like the attendance sheets to have a place to check off attendance, make sure that one of the columns contains the Column Data ‘Attendance Grid’. It is an option in all of the drop down menus. You may even have multiple attendance grids on the same attandance sheet (for example, for different weeks).
- If an attendance grid is to appear, you must specify the length of the grid. This is done at the bottom of the screen, under ‘Attendance Grid Length’. For example, if you wish to represent one week, you might enter ‘7’.
- Click on
You many now View an Attendance Sheet or Create a Custom Attendance Sheet for an Event.