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Event Pricing (Basic)

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Event Cost (including taxes) Enter the final price of the event here (taxes included). Can only charge either CAD or USD, not both. Currency depends on the setting under Preferences > Account Settings. If tax is enabled, the system will show a breakdown of the event cost showing how much tax is charged per registration.

 
Payment Frequency
  • One Time – The registrant will be charged the event cost one timer per enrollment. 
  • Monthly – The registrant will be charged the event cost once per month on the 1st with the exception of the first month. That cost is is based on how many days are left in the current month when the registrant registers.
    Example:
    event cost = 120.00 CAD | Date of Registration = February 14
    Registrant is charged: 64.29 CAD | Initial Payment: 64.29 CAD on February 14
    Registrant is charged: 120.00 CAD | Deferred Payment(s): 120.00 CAD on March 1st
  • 30D Free Then Monthly – The registrant is given a 30 day free trial period. Then in the next month, a catch up fee is calculated to the beginning of the next month. After that, the event cost is charged each month on the first.                                    Example:
    event cost = 120.00 CAD | Date of Registration = February 14
    Registrant is charged: 0.00 CAD | Initial Payment: 0.00 CAD on February 14
    Registrant is charged: 61.94 CAD | Deferred Payment(s): 61.94 CAD on March 16th
    Registrant is charged: 120.00 CAD | Deferred Payment(s): 120.00 CAD on April 1st Note when using this option please ensure that Edit > Preferences > Review Page > “Process Credit Card even if $0.00” = “Yes” to ensure that the correct card will be charged monthly.
  • Prorate – Not in service at this time.
  • Prorate Daily – Not in service at this time.
  • Prorate Monthly – Not in service at this time
  • Prorate Quarterly – Not in service at this time
  • N Payment Plan Monthly – The HTML registration form needs to set two form variables for this payment option to work properly. The first is called, STARTDATE and the second variable is called N, where STARTDATE is the starting date of the subscribed service and N is the number of monthly payments to be included within the payment plan.
    Example #1
    DOLLAR AMT = 120.00
    TODAY IS = FEB 14
    STARTDATE = 2015-03-01
    N = 4
    TODAY’s Payment #1: 120.00 processed on FEB 14
    (covers from Mar1-Mar31)
    Deferred Payment #2: 120.00 to be processed on APR 1
    (covers from Apr1-Apr30)
    Deferred Payment #3 120.00 to be processed on MAY 1
    (covers from May1-May31)
    Deferred Payment #4 120.00 to be processed on JUN 1
    (covers from Jun1-Jun30)
    Example #2
    DOLLAR AMT = 120.00
    TODAY IS = FEB 14
    STARTDATE = 2015-03-15
    N = 4
    TODAY’s Payment #1: 120.00 processed on FEB 14
    (covers from Mar15-Apr15)
    Deferred Payment #2: 60.00 to be processed on APR 15
    (covers from Apr15-Apr30)
    Deferred Payment #3 120.00 to be processed on MAY 1
    (covers from May1-May31)
    Deferred Payment #4 120.00 to be processed on JUN 1
    (covers from Jun1-Jun30)

 
GL (General Ledger) Account Number Filling in this field will allow the tracking of all income from this event in the GL Report. Each event can have a unique name or number or share it among other events (e.g. Tickets, Camps, etc.). This field is retro active and can be filled in after the event has already begun to register people and the GL Report be updated.
Message 3 The third of three messages that can provide additional information to the registrant upon registration. Is used on e-tickets and receipts if needed. Can use HTML code.
Revenue Analysis Report Variables Used in the Revenue Analysis Report found in the C-Level. Can help tag and narrow down events in the report to see a more detailed breakdown of the revenue. Can share fields with other events or be unique.
  • Term or Period – (e.g. Fall 2016)
  • Classification – (e.g. Fitness class)
  • Sub-Classification – (e.g. Weight lifting)
Applicable Taxes If taxes are enabled found in Edit > Pricing > Taxes, then applicable taxes appear. If nothing is loading here, ensure that any tax you created is “Enabled”. Select the tax you wish to apply to the event. Taxes will always appear as separate lines on the review page, receipt page and the GL Report. 
Deposit Payments Choose this options if your event requires a deposit to be paid upon registration. Enter the amount required for a deposit and the date the rest of the balance is due. Upon successful registration, the remaining balance will appear under Deferred Payments and can be processed there.
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